CloseFleet is the tax back office for US owners who rent one to three RVs through Outdoorsy or RVshare. It turns a scattered year of platform payouts, receipts and miles into one file your CPA actually wants — reconciled, categorized, and flagged where a decision is needed.
Free for one rig with simple books · No account needed to start · Founding-season pricing through April 2027
A host's April problem, then the actual studio: business, rig, records, gaps, generate.
Outdoorsy reports gross guest payments on the 1099-K but deposits net payouts. Fees, refunds and damage payouts sit in between — and most single-rig hosts never receive a 1099-K at all, so there's nothing to check their numbers against.
Email receipts, a business account, a personal card, a notebook in the glovebox. Half your deductions are findable. The other half are archaeology — and unlogged miles are deductions you simply lose.
The biggest number on your return hinges on the placed-in-service date, a basis that includes use tax and title fees, and personal-use vs rental days — a count almost nobody keeps and everybody needs.
One printable packet + spreadsheet files that feed QuickBooks, Lacerte, ProConnect, or TurboTax.
Business details, entity type, EIN, owners, platforms, asset list — and anything that needs your CPA's eye, called out up front.
Sample — Happy Cherry Adventures LLC · Multi-member LLC · RVshare + Direct · 1 travel trailer
Gross by platform → fees → refunds → adjustments → what hit your bank. Every variance explained in plain words — or flagged until you explain it. No 1099-K? The packet says why (the federal rule needs both $20,000 and 200 bookings — the IRS's Form 1099-K page) and still reports the income in full.
Sample — 1099-K gross $25,150.00 · Booked $24,800.00 · Variance $350.00 — timing, explained · Payout check ✓ exact
Categorized, mapped to tax lines, tagged per asset, receipt status shown. Refundable deposits clearly excluded.
Sample — Insurance $640.00 · receipt ✓ · Storage $1,800.00 · receipt ✓ · 5 of 6 lines with receipts
Date, vehicle, purpose, miles — business and personal visibly split, personal miles excluded from the total, the IRS rate for the year applied. Every entry carries its source: logged, imported, or reconstructed and confirmed by you. Never dressed up as something it isn't.
Sample — 214 business miles · 40 personal miles excluded · $0.70/mi · $149.80 deduction
The page nobody else produces. Per asset: purchase price + use tax + title fees = basis, placed-in-service date, bonus percentage, depreciation taken to date, remaining basis — and the rental-days vs personal-use-days count the whole calculation stands on. Scenarios are shown as scenarios; the claim is your CPA's to make.
Sample — $20,525 basis · $6,200 depreciation already claimed · $14,325 remaining
Bill of sale, title, registration, insurance declarations, storage contract, 1099s — listed, bundled, and checked off. If something's missing, it's named here and asked about in the gap check, not discovered by your CPA in April.
Sample — Bill of sale ✓ · WA title ✓ · Insurance declarations ✓ · Form 1099-K ✓ · Prior-year depreciation schedule ✓
Platforms pay net and report gross. CloseFleet shows the whole bridge — and won't call a packet done while a variance is unexplained.
That's a real packet, generated from a sample host's year — every section, flag and reconciliation included.
Open the full sample packet → Build yoursMost hosts don't log anything during the year — so CloseFleet doesn't require you to. Arrive however you actually live:
Download your platform reports and bank statements, drop them in, and let CloseFleet assemble the year:
Trips, miles, receipts and documents, captured while they're fresh — the way a working host's dashboard already runs:
After import, CloseFleet knows what a rental year should contain — and asks only about what's missing. Try it:
DRAFT — 4 open items. A packet with open gaps is a draft, not a filing.
One packet per tax year. Organizing is free for everyone — and if your books are simple, the packet is free too. You pay only for complexity: the messy kind a CPA bills cleanup hours for. Nothing ever costs more than $39.99.
One platform, straightforward books.
A second platform, a statement rebuild, a 1099 variance, or mileage to reconstruct.
A small fleet, one packet.
The complex end of the fleet world — and the most CloseFleet ever costs.
No account needed to start. No card for the free packet.
Coming after the founding season: year-round tracking at $59/yr for the first asset + $20 per additional asset. No monthly plan — a tool used hard for six weeks shouldn't bill you twelve times.
Yes — and CloseFleet makes yours cheaper and happier. CloseFleet organizes and reconciles your records; it doesn't prepare returns or give tax advice. Determinations (like Schedule C vs Schedule E, or the personal-use test) are flagged in the packet with the underlying facts, and your CPA makes the call.
Especially for you. Federal rules only require a 1099-K when a platform pays you more than $20,000 across more than 200 bookings — most single-rig hosts qualify on neither, yet owe tax on every dollar. (The rule, from the IRS itself: Understanding your Form 1099-K.) Your packet reports the income in full and explains the missing form, so neither you nor your CPA has to wonder.
Outdoorsy and RVshare — plus direct bookings (Stripe, Square, cash) and any platform whose export is a spreadsheet file. We start with RVs: boats, trailers and equipment follow once the RV workflow works reliably.
That's Rebuild mode — the default path. Platform exports, bank and card statements, and your prior-year return rebuild most of the year automatically. What's genuinely missing becomes a short list of targeted questions (the gap check), and anything reconstructed is labeled as such. Nothing is dressed up as a contemporaneous log.
One printable packet (PDF) plus all your files in one download: income, expenses, mileage and depreciation as spreadsheets that feed QuickBooks, Lacerte, ProConnect or TurboTax, with your source documents indexed and bundled. Your CPA reviews a finished file instead of billing you to assemble one.
No. Open the studio and build your packet as a guest — everything saves in your browser. Create a free account when you want your books synced across devices, the encrypted document vault, and a view-only link you can send your CPA.
Right now — the studio is open. Founding-season pricing runs through April 2027 for the 2026 tax year.
Business, rig, records, packet. Most hosts finish in one sitting — and if your books are simple, it's free.
Build your packet →No account needed to start · Founding pricing through April 2027